Event Attendees Privacy Notice

When you apply for an ASEN event you provide us with certain bits of information about you, including your name, contact details, paper title, and some educational information.

Purpose and legal basis

ASEN keeps records of this data so that we can arrange events, publicise them, and fulfil the needs of the participant arrangement. The legal basis is fulfilment of an agreement or contract.

We will also communicate activities and events in the field of nationalism and ethnicity studies as legitimate interest has been shown in these kind of events and this is the legal basis.


ASEN keeps this data in a password protected DropBox folder. Your name and email are also kept on MailChimp for sending out information about the event and our newsletter. ASEN has a data processing agreement with MailChimp and DropBox to ensure your data is safe.

ASEN does not share your data with any third-parties unless there are explicitly tied to the event.


ASEN keeps this information until the event is finished and for one year after. Information in the public domain (for example in the ASEN conference programme) remains in perpetuity.

Withdrawing consent

You can withdraw consent for the newsletter at any time by clicking the ‘Unsubscribe’ button on any newsletter you have received or by emailing the ASEN Coordinator – asen@asen.ac.uk.

Your rights

Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.

  • You have the right to request from us access to and rectification or erasure of your personal data
  • You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
  • If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
  • You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.

You can request any of these by emailing the ASEN Coordinator on asen@asen.ac.uk.