Job Vacancy: ASEN Coordinator

Location: Holborn, London
Salary: £24,000- £26,000 pro rata
Hours: 0.4 FTE/16 hours per week (with possible extension to 0.5 FTE/20 hours)
Duration: 1 year, with option to extend
Deadline: 24 June 2018
Interviews: 5 July 2018
Start Date: late July/early August 2018

To apply, please send a CV (2 pages max) and covering letter (1 page max) by midnight Sunday 24 June 2018 to With ‘Coordinator Vacancy – [YOUR NAME]’ as the subject.

Responsibilities and Duties

The principal role of the Coordinator is to ensure the smooth functioning of ASEN: managing its membership and communications activities, overseeing the running of its highly-regarded annual conference, seminar series and podcast, and supporting the voluntary members of the ASEN Executive in their roles.

With several hundred association members (each of whom subscribes to our two journals Nations & Nationalism and Studies in Ethnicity and Nationalism), one of your main tasks will be to ensure the delivery of key membership benefits. You will be expected to handle enquiries, process subscriptions, oversee improvements to our online membership system, and act as the main point of contact with Wiley Blackwell, the publisher of the journals. More broadly, you will be expected to grow the Association’s overall membership and web presence, and to prepare and distribute the bi-monthly e-newsletter.

ASEN has a branch in Edinburgh and collaborates with various academics and organisations to run workshops, seminars and conferences. Part of your role will be to oversee and support these partnerships.

The next conference will likely be in spring 2019 and you will be responsible for the logistics. This will include (among other tasks) planning the conference, promotion, liaising with speakers, managing participant registration, supervising volunteers, securing sponsorship, creating the conference programme, and coordinating bookings.

The successful candidate will report to the ASEN Steering Committee and work with them to set ASEN’s strategic priorities. More broadly you will be responsible for monitoring and updating the annual budget and cash flow, and for cultivating partnerships to ensure the Association’s growth and financial sustainability.

This is a relatively new role and as such you would have considerable scope to make the job your own. Your work will be supervised in its initial stages by the current Coordinator, after which there may be scope for an extension of your hours.


  • Excellent verbal and written communication skills, in a range of formats and settings
  • Demonstrable experience in outreach and communications
  • Demonstrable experience of working with others to plan and organise events (e.g. arranging bookings, coordinating invitations, managing RSVP spreadsheets etc.)
  • Basic proficiency in website management (preferably WordPress)
  • Experience of using social media (Facebook, Twitter)
  • Ability to take the initiative, manage your own time and work with minimal supervision
  • Ability to deal with internal and external contacts to high professional standards
  • Enthusiasm and commitment


  • An interest in the study of ethnicity and nationalism
  • Advanced website management skills
  • Experience of using a mass mailing system (preferably Mailchimp)
  • Demonstrable graphic design skills (e.g. creating posters, event banners, social media assets)
  • Experience of working in a higher education or research organisation
  • Experience of running a conference
  • Experience of creating and maintaining budget and cash flow documents
  • Experience of supervising volunteers
  • Experience of publishing

About ASEN:

The Association for the Study of Ethnicity and Nationalism (ASEN) is an interdisciplinary research association founded by research student and academics in 1990 at the London School of Economics and Political Science. ASEN seeks to fulfil two broad objectives:

  1. To facilitate and maintain an interdisciplinary, global network of researchers, academic and other scholars interested in ethnicity and nationalism; and
  2. To stimulate, produce, and diffuse world-class research on ethnicity and nationalism.

For more information about ASEN, please visit

To apply, please send a CV (2 pages max) and covering letter (1 page max) by midnight Sunday 24 June 2018 to With ‘Coordinator Vacancy – [YOUR NAME]’ as the subject.