ASEN is the Association for the Study of Ethnicity and Nationalism (ASEN). We are comprised of a Steering Committee, International Advisory Committee, volunteers and a membership base. ASEN co-owns the journals Studies in Ethnicity and Nationalism and Nations and Nationalism.
Please see below for how we protect data and your rights.
Members
Purpose and legal basis
ASEN keeps records of this data so that we can fulfil the membership agreement with you. This includes sending you journals and communicating activities and events in the field of nationalism.
Security
ASEN keeps this data in a password protected and encrypted database. Your name and email are also kept on MailChimp for sending out our newsletter. ASEN has a data processing agreement with MailChimp to ensure your data is safe. ASEN does not share your data with any third-parties.
Retention
ASEN keeps your data as long as you are a member and for six years if your membership lapses.
Withdrawing consent
You can withdraw consent for the newsletter at anytime by clicking the ‘Unsubscribe’ button on any newsletter you have received or by emailing the ASEN Coordinator – asen@asen.ac.uk.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the ASEN Coordinator on asen@asen.ac.uk.
Event Attendees Privacy Notice
Purpose and legal basis
ASEN keeps records of this data so that we can arrange events, publicise them, and fulfil the needs of the participant arrangement. The legal basis is fulfilment of an agreement or contract.
We will also communicate activities and events in the field of nationalism and ethnicity studies as legitimate interest has been shown in these kind of events and this is the legal basis.
Security
ASEN keeps this data in a password protected DropBox folder. Your name and email are also kept on MailChimp for sending out information about the event and our newsletter. ASEN has a data processing agreement with MailChimp and DropBox to ensure your data is safe.
ASEN does not share your data with any third-parties unless there are explicitly tied to the event.
Retention
ASEN keeps this information until the event is finished and for one year after. Information in the public domain (for example in the ASEN conference programme) remains in perpetuity.
Withdrawing consent
You can withdraw consent for the newsletter at any time by clicking the ‘Unsubscribe’ button on any newsletter you have received or by emailing the ASEN Coordinator – asen@asen.ac.uk.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the ASEN Coordinator on asen@asen.ac.uk.
Mailing List Subscribers Privacy Policy
Purpose and legal basis
ASEN uses this information to send out our newsletter which includes calls for papers, events, activities and updates in the field of nationalism and ethnicity studies.
As you have attended an ASEN event or been a member in the past, we understand that you have an interest in receiving this mailing and this is our legal basis.
Security
Your name and email are also kept on MailChimp for sending out our newsletter. ASEN has a data processing agreement with MailChimp and a two-step verification process to ensure your data is safe. ASEN does not share your data with any third-parties.
Retention
The ASEN Coordinator reviews the mailing list annually and removes those we believe are no longer interested in the newsletter. This includes those who have not opened a mailing in two years.
Withdrawing consent
You can withdraw consent for the newsletter at any time by clicking the ‘Unsubscribe’ button on any newsletter you have received or by emailing the ASEN Coordinator – asen@asen.ac.uk.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the ASEN Coordinator on asen@asen.ac.uk.
Journal Authors Privacy Notice
Purpose and legal basis
The data is stored in order to publish the journal and maintain online presence of the articles. This is done under the legal basis of an agreement between author and journal.
Location and Security
The data held is not sensitive, is required on submission and is stored on the online platform, ScholarOne (Clarivate Analytics), access to which is password protected.
The online platform is provided and maintained by the publisher. Please find below their privacy policy, statement, and FAQ:
- Privacy Policy http://cochranelibrary-wiley.com/privacyPolicy
- Clarivate Analytics Privacy Statement https://clarivate.com/legal/privacy-statement/
- GDPR FAQ https://clarivate.com/legal/gdpr-faq
Retention
The personal data is held indefinitely as it forms the basis of published and publicly-available material.
Withdrawing consent
You can withdraw consent for the data held. To request this please email the managing editor of the journal on nations@asen.ac.uk.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the Managing Editor of the journal.
Key contacts
Managing Editor of Nations and Nationalism can be reached on nations@asen.ac.uk
Managing Editor of Studies in Ethnicity and Nationalism can be reached on a.voronkovadr@gmail.com.
Academic Referees Privacy Notice
Purpose and legal basis
The data is stored in order to publish the journal and maintain online presence of the articles. This is done under the legal basis of an agreement between author and journal.
Location and Security
The data held is not sensitive, is required on submission and is stored on the online platform, ScholarOne (Clarivate Analytics), access to which is password protected.
The online platform is provided and maintained by the publisher. Please find below their privacy policy, statement, and FAQ:
- Privacy Policy http://cochranelibrary-wiley.com/privacyPolicy
- Clarivate Analytics Privacy Statement https://clarivate.com/legal/privacy-statement/
- GDPR FAQ https://clarivate.com/legal/gdpr-faq
Retention
That data is held for a period of six years and then deleted as part of an annual review.
Withdrawing consent
In certain circumstances you can withdraw consent for the data held. To request this please email the managing editor of the journal.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the Managing Editor of the journal.
Key contacts
Managing Editor of Nations and Nationalism can be reached on nations@asen.ac.uk
Managing Editor of Studies in Ethnicity and Nationalism can be reached on a.voronkovadr@gmail.com.
Job Applicants Privacy Notice
Purpose and legal basis
ASEN uses this information to conduct recruitment. The legal basis for processing this data is to fulfil the agreement of recruitment.
Security
Your name, contact details, and career history is kept on the ASEN email drive and shared drive. Both are password protected with two-step verification.
Retention
Unsuccessful applicants’ data is delete immediately after recruitment. Data of those invited to interview is kept for three months in case of requests for feedback. Data of a successful applicant is kept until they cease employment.
Withdrawing consent
You can withdraw consent at any time by emailing the ASEN Coordinator on asen@asen.ac.uk.
Your rights
Under the General Data Protection Regulation (GDPR) you have a number of rights with regard to your personal data.
- You have the right to request from us access to and rectification or erasure of your personal data
- You have the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.
- If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.
- You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR with regard to your personal data.
You can request any of these by emailing the ASEN Coordinator on asen@asen.ac.uk.