Q: When will the programme be published?
A: March 12th.
Q: Can I present at a particular time or on a particular day?
A: Please email conference@asen.ac.uk with any requests and we’ll do our best to accommodate you.
Q: Can you provide a letter in support of a visa application?
A: Yes. Once you’ve registered, please email conference@asen.ac.uk with the details of the embassy or consulate at which you’re applying.
Q: How do I apply for a fee waiver?
A: A form will go up on the website on Tuesday; please check back then.
Q: Is there any funding available for the conference?
A: We regret that we are unable to provide any financial support other than a fee waiver for the conference.
Q: Do we need to submit a full paper in advance?
A: No. We only publish the abstracts in the programme.
Q: How long should my presentation be?
A: Up to twenty minutes.
Q: Can I use PowerPoint/Google Slides/Prezi/etc.?
A: Yes, each room has a computer and projector. There is no obligation to use them, and you should present in a manner you find comfortable.
Q: What language is used at the conference?
A: The conference’s working language is English.
Q: Can I participate remotely?
A: No.
We have tried remote participation in the past and we have not been able to make it work reliably. It is something we hope offer in the future, but it is not something we can offer for the 2025 conference, although the plenaries will be livestreamed. We do recognise that the answers to the two questions above have the effect of making it a lot harder for a lot of people, particularly from the global south, to attend the conference. We are working on changing that for the future, but it’s not something we’re able to do at the moment. We are also planning a separate, online-only conference; more information will be available after this conference.
Q: How do I propose a panel?
We welcome proposals for panels of three to four papers on a topic. Please submit each paper individually at asen.ac.uk/conference/submit, and email conference@asen.ac.uk with the name of the proposed panel, the authors, and the paper titles. Each paper still has to be accepted individually; assuming they are all accepted, they will be put together as a panel. If one or more are not accepted, we will contact you as to how to proceed.
Q: How are abstracts reviewed?
We have developed a system for reviewing abstracts over a few years that we feel is robust and fair. We believe it means papers are accepted on merit – we have accepted papers from masters students and turned down papers from chaired professors.
Each abstract is scored by four reviewers on a scale of 0, 1, or 2, to give a range from 0 to 8. The papers with the highest aggregate scores are accepted. The reviewers only receive the abstract, title, any references, and a randomised serial number; they do not have any information about who submitted it. We do not know who has been accepted until about an hour before we send out acceptance emails.
I have another question!
Please email conference@asen.ac.uk!